1. Introduction

Queen's Best Buddies ("we", "our", or "us") operates a volunteer hour tracking application for members of the club. We are committed to protecting your privacy and ensuring transparency in how your information is collected and used.

2. Information We Collect

When you sign in using Google OAuth, we collect:

• Your name
• Your email address
• Your Google profile ID (for authentication purposes)

We may also collect volunteer hours you submit, dates, and descriptions of volunteer activities.

3. How We Use Your Information

We use your information to authenticate your identity, record and track volunteer hours, and maintain accurate participation records for the club.

4. Data Storage

All collected data (including your name, email, and submitted volunteer hours) is stored in a Google Sheet owned and managed by the application administrator. This data is used solely for internal club tracking and administrative purposes. We do not use your data for advertising or commercial purposes.

5. Google OAuth Scopes

Our application uses Google OAuth only to allow you to securely sign in and access basic profile information (name and email). We do not access your Google Drive files, modify your personal Google data, or share your Google account data with third parties.

6. Data Sharing

We do not sell, rent, or share your personal data with third parties. Your data may be accessed by authorized club administrators solely for managing volunteer records.

7. Data Retention

We retain your information only as long as necessary for club record-keeping or as required by the organization.

8. Your Rights

You may request access to, correction of, or deletion of your data by contacting us at the email below.

9. Data Security

We take reasonable measures to protect your data. However, no system can be guaranteed 100% secure.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page.

11. Contact Us

If you have questions about this Privacy Policy, contact us at bestbuddies@clubs.queensu.ca.

1. Acceptance of Terms

By using the Queen's Best Buddies volunteer tracking application, you agree to these Terms of Service.

2. Purpose of the Service

This application is designed to allow members of Queen's Best Buddies to log and track volunteer hours.

3. User Responsibilities

By using this service, you agree to:

• Provide accurate and truthful information
• Only submit legitimate volunteer hours
• Not misuse or attempt to disrupt the system

4. Account Access via Google OAuth

You must sign in using a Google account. By doing so, you consent to the collection of basic profile information (name and email) as outlined in our Privacy Policy.

5. Data Usage

Submitted data (including volunteer hours and identifying information) will be stored in a Google Sheet controlled by the application administrator. This data is used strictly for internal club tracking and reporting.

6. Access and Administration

Club administrators may review, edit, or remove submitted entries to ensure accuracy and integrity of records.

7. Termination

We reserve the right to restrict or remove access to the application if false information is submitted or the system is misused.

8. Limitation of Liability

The service is provided "as is" without warranties of any kind. We are not responsible for data loss, service interruptions, or errors in recorded volunteer hours.

9. Changes to Terms

We may update these Terms at any time. Continued use of the service constitutes acceptance of any changes.

10. Contact Information

For questions regarding these Terms, contact us at bestbuddies@clubs.queensu.ca.